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Reduce The Stress Of Planning A Large Party

Posted on 22. Dec, 2014 by Sara Reighard in Marketing

We’ve all been to events that were huge successes and probably to a few large parties that didn’t seem to go very well. If you are planning a large party, either a company party or perhaps some type of festive occasion, you probably are hoping that it will be a great success but worried about disaster. It’s not hard to plan a big party, but it does require some organization, hard work and bit of creativity.

The sooner you start thinking about the event and planning, the more successful it will be. So give yourself plenty of time to plan. Begin a few months in advance and set the date, time and location. Then send out a “save the date” notice or invitations to all who are likely to attend. A save-the-date approach is handy if you plan on sending out formal invitations later but want to get the word out that your party is already in the planning stages.

This means that the first step is to select a venue and choose the date of your event. Obviously, a great venue can transform a party so be sure to select a spot that will appeal to guests. If the party space already looks great all by itself, that makes it easier for you because this typically requires less decoration than a blank slate. A Manhattan loft apartment can be an excellent option for your party venue. Several companies rent lofts for parties and corporate events, such as Home Studios, Inc., which has two spacious lofts that are available as private party venues, product launch venues, corporate event venues or even an event such as a bar mitzvah or graduation party.

The smaller of the two lofts can handle about 120 guests if you are hosting a standing event and 100 for a sit-down event, such as a dinner. There is 3,000 square feet of space that includes a kitchen enclosed by vintage restored barn doors, 13-foot ceilings, plenty of windows for natural light, and gleaming wood floors. The larger loft includes a huge main area with floor-to-ceiling windows, as well as two kitchens, wood floors and an exposed brick wall. This larger loft can accommodate as many as 175 for a standing event. Both feature wireless internet and a dedicated client phone line, which is ideal for a corporate event.

Once you select a venue and set the date, write out a master list of all that needs to be accomplished and who will handle each task, as well as when each task needs to be completed. Keep this master list handy and create a folder where you store the list as well as all paperwork relating to the event, such as catering contracts, entertainment service contracts and more. Be sure to ask for help and delegate tasks when you can. If you are working on a corporate event, schedule a quick meeting once a week to check everyone’s status and more often as the event approaches.

If you are a bit stumped about decorations, entertainment and food, it can be easier to plan the event if it has a special theme. This can also make it a bit more fun to plan as you toss around crazy ideas regarding food or entertainment or music. A theme can be as simple as using a holiday for inspiration or even a decade in time, just reach into your imagination and select something that suits the personalities of your guests.

Sara Reighard enjoys reading about event studios business reviews. For more information about product launch venues or to discover about the best fashion show venue in New York, please check out the HomeStudiosInc site now.

Sara Reighard

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Tags: business, business event, business event planning, corporate event planning, corporate event venues, corporate event venues NY, event planning, event planning tips, Marketing, New York

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